Popular Articles

When Your US Client Just Wants to “Put It on the Card”: Invoicing US Clients Who Have No Vendor Process

Mariana is a freelance brand strategist in Lisbon, paid under recibo verde. Her newest client is a nine-person marketing startup in Austin, Texas. There’s no finance department, no vendor onboarding form, no purchase order. The founder just says, “I’ll put it on the company card,” or offers to reimburse her through Ramp like he does […]

Getting Paid in CHF Without Losing Your EUR Paper Trail: A Portuguese Freelancer’s Guide to Billing Swiss Clients

Inês is a UX writer in Porto, working under recibo verde as a sole freelancer. Her newest client is a fintech startup in Zug, Switzerland. The project is agreed, the scope is clear, and the first invoice is due — except neither side is quite sure what “compliant” means when one side is inside the […]

Portugal to Germany: How Portuguese Companies Can Pay Freelancers Without Opening a Foreign Entity

A Portuguese company can pay a freelancer based in Germany without registering a German branch, subsidiary, or Gewerbe of its own by working with a Merchant of Record like Remotify. Remotify issues a compliant invoice, applies the correct reverse charge VAT treatment between the two countries, and settles the payment to the freelancer through SEPA. […]

Portugal to Spain: How Portuguese Companies Can Pay Freelancers Without Opening a Foreign Entity

A Portuguese company can pay a freelancer based in Spain without registering a Spanish branch, subsidiary, or fiscal representative by working with a Merchant of Record like Remotify. Remotify issues a compliant invoice, applies the correct reverse charge VAT treatment between the two countries, and settles the payment to the freelancer through SEPA. No local […]

Jedna polska freelancerka, pięć krajów, jeden format faktury

Polska → Wiele rynków Kraków, poniedziałkowy poranek. Cztery faktury otwarte w czterech kartach przeglądarki. Cztery różne formaty, cztery różne zestawy zasad i jedna freelancerka, która chce po prostu dostać zapłatę. Magdalena Nowicka prowadzi jednoosobowe studio UX i brandingu w Krakowie, zarejestrowane jako JDG (jednoosobowa działalność gospodarcza). Przez osiemnaście miesięcy zdobyła czterech stałych klientów: startup SaaS […]

One Polish Freelancer, Five Countries, One Invoice Format

Poland → Multiple Markets Kraków, Monday morning. Four invoices open in four browser tabs. Four different formats, four different sets of rules, and one freelancer who just wants to get paid. Magdalena Nowicka runs a one-woman UX and branding studio in Kraków, registered as a JDG (jednoosobowa działalność gospodarcza). Over eighteen months she picked up […]

Dutch Company, Romanian Freelancer: A Compliance Checklist Before You Pay

A Dutch company can pay a Romanian freelance developer without registering a local entity in Romania by working through a Merchant of Record, but there are still a handful of things worth confirming before the first invoice goes out: VAT treatment, identity verification, payment rails, and how the relationship is structured to avoid looking like […]

How to Pay a Polish Freelancer From the Netherlands (Without Setting Up a Local Entity)

Dutch companies can pay Polish freelancers without registering a business entity in Poland by working with a Merchant of Record like Remotify. Remotify issues a VAT-compliant invoice, applies the EU reverse charge mechanism between the two countries, and settles payment to the freelancer through SEPA, typically within one to two business days. This keeps the […]

Freelancer Invoice Rejected? Here Is Why and How to Fix It

A rejected freelancer invoice almost always comes down to one of a handful of fixable problems: missing VAT information, no legal entity behind the invoice, incorrect reverse charge handling, or a format that does not meet the client’s accounting requirements. Each of these has a clear solution. If you want to make sure your invoices […]

Kenya → USA | Developer, US Startup Client, ACH/Wire Friction, W-8BEN Confusion

David is a backend developer based in Nairobi. He just finished a $3,000 project for a Series A startup in San Francisco. The work is done, the client is happy, and the ops person has opened QuickBooks to process the payment. Three days later, David has not been paid. The ops person has sent him […]

How to Pay Freelancers in Multiple Countries Without a Foreign Entity

You can pay freelancers across multiple countries without registering a foreign entity by routing payments through a Merchant of Record. Instead of contracting with unregistered individuals directly, your business contracts with a single EU-registered platform that handles invoicing, VAT compliance, KYC verification, and cross-border payments on your behalf. Remotify does exactly this, letting finance and […]

How to Get Paid as a Freelancer in Europe Without Registering a Company (2026 Guide)

You can get paid as a freelancer in Europe without registering a company by using a Merchant of Record platform like Remotify. Remotify issues a VAT-compliant invoice to your client on your behalf, collects the payment, and pays you via SEPA. You do not need a registered business, a VAT number, or a local entity […]